Introduce the breakouts either with a dash (if the sequence is not important) or a letter or number (if the sequence is important).
Example:
WRITE: The controls on the main panel, from the top to the bottom, are:
- An OFF / ON main switch
- A START push button
- A STOP / O.S. TEST push button.
NOT: From top to bottom, the controls on the main panel consist of an OFF / ON main switch, a START push button, and a STOP / O.S. TEST push button.
Example:
WRITE: The dossier must include:
- A completed form REC-1
- A three-view drawing of the aircraft
- A photograph of the aircraft
- A statement of the support data.
NOT: The dossier must contain each of the following: a completed form REC-1, a three-view drawing of the aircraft, a photograph of the aircraft, a statement of the support data.
Example:
WRITE: If the ram is retracted:
(a) Remove the tag.
(b) Open the isolating valves.
(c) Slowly extend the ram fully and make sure it does not touch other parts.
(d) Close the isolating valves.
(e) Tag the isolating valves with "DO NOT OPERATE".
(f) Release the DOWN pressure.
NOT: If ram is retracted, remove tag, open the isolating valves and, ensuring that there is no possibility of fouling, slowly extend the ram to its full stroke. Close the isolating valves; tag "DO NOT OPERATE". Release the DOWN pressure.
Example:
WRITE: When the landing gear retracts:
(1) The door-operating bar on the leg touches and turns the latch.
(2) This causes the roller to move out of the slot.
(3) The second roller holds the door-operating bar.
NOT: During the final movement of the landing gear retraction, the door operating bar located on the leg contacts and turns the latch, withdrawing the roller from the slot and the second roller entraps the door operating bar.
Connecting words
RULE: 4.4 Use connecting words to join consecutive sentences that contain related thoughts.
Connecting words are words or phrases that connect one thought with another one that follows. To build information slowly and logically, use connecting words to show the relationship between ideas. Such connecting words are: "and", "thus", "also", "but", and "then".
The old idea that a sentence must not start with "but" or "and" is dead. Just make sure that you do not start too many sentences with "and". If you use "and" too often to start sentences, you will weaken your text.
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